Dear {entity or individual}:
I'm writing to let you know that I have been unable to {complete task/deliver item/etc.} due to inclement weather. It has been {describe conditions}, and as a result I cannot {safely drive/harvest the food/dry out the product/etc.}.
I wanted to keep you in the loop in case you need to {make alternate arrangements/cancel the order/etc.}. Based on local weather reports, it looks like things will clear up by {date}. At that point, I can {action}.
Thanks so much for your flexibility and understanding.
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Index of Hardship Letter Examples